Equipment and inventory
Every item with its place, custodian, warranty and servicing; who borrowed what and when it comes back, so nobody has to search the whole office for the drill.
A small workshop, office, crew or family where people borrow things from each other and need to keep track of warranties and servicing.
These are examples, not the limit: your agent will build any data model your task needs.
What it is for
Someone took the drill a month ago, the laptop warranty ran out last week, and the generator was due for a service back in spring. Everyone knew a piece of it, but nobody had the whole picture.
Here every item has a place, a custodian, a warranty and a service date, and a lent item also has who took it and when it comes back. The agent records lending and returns from what you tell it and answers who has what and what needs checking.
How it looks in colabro
On the sample data the workspace is created with.
What is due back first is at the top. Ask the agent: “who is overdue?”
| Item | Borrowed by | Lent on | Due back |
|---|---|---|---|
| Laser level | Irene Bell | 10.10.2026 | 16.10.2026 |
| Cordless drill | Oliver Smith | 14.10.2026 | 21.10.2026 |
| Folding table | Daniel Cole | 15.10.2026 | 02.11.2026 |
- Items: 10
- Available 5
- Lent out 3
- In for repair 1
- Written off 1
| Asset tag | Item | Status | Kept at | Borrowed by |
|---|---|---|---|---|
| INV-001 | Cordless drill | Lent out | Storeroom | Oliver Smith |
| INV-002 | Hammer drill | Available | Storeroom | |
| INV-003 | Laser level | Lent out | Storeroom | Irene Bell |
| INV-004 | Laptop for site visits | Available | Office |
and 6 more
What the agent does
You
Oliver has borrowed the drill until Tuesday.
AgentMarks the drill as lent: to Oliver, from today, due back by Tuesday.
ResultThe drill appears on the “Lent out” tab with its return date.
You
Who has the drill, and who hasn't returned things on time?
AgentReads the lent items and compares their return dates with today's date.
ResultOliver has the drill until 21 Oct; Irene has the laser level, which was due back on 16 Oct.
You
What goes out of warranty in the next two months?
AgentCompares warranty end dates with today and lists the items with their custodians.
ResultThe laptop until 15 Nov, the hammer drill until 1 Dec: time to get them checked.
Ask your agent to make one
Copy the request and send it to your agent: it creates the workspace and fits it to you.
Create a colabro workspace “Equipment and inventory” from the example inventory: items with their place, warranty and servicing, who borrowed what and when it comes back. Adjust the item kinds and places to us, and ask me about anything unclear all at once.
For the agent to do it, connect it to colabro: Connect an agent.
Use this example
You can create the workspace with sample data after you sign in; you will come back to this page.
What people usually adjust
- Places (place) are your own: storeroom, offices, vehicles, a holiday cottage; people (person) are those who borrow things.
- Item kinds (kind) are your own list: “Laptops”, “Measuring instruments”, “Workwear”.
- For equipment with serial numbers add a “Serial number” field; for workwear, “Size”.
- If items are handed out against a signature, add a “Handed out by” field (relation to person) next to “Borrowed by”.
- The sample items and people are fictional: delete them once you have entered your own.